Our Terms & Policy

THE DANCERY – EVENT RENTAL POLICIES & TERMS

These policies apply to all rentals and must be acknowledged by the client upon booking.

CLEAN FLOOR & SHOE POLICY

At The Dancery, we take pride in keeping our space cozy, clean, and beautiful...like hosting a party in your own home. To help us maintain this atmosphere, we have a clean floor policy in place for all rentals.

Our elegant, dark vinyl plank flooring shows every footprint, scuff, and salt mark, especially during the winter. Clean floors aren’t just about maintenance, they elevate the entire look and feel of your event, especially in photos and videos.

Guests are more than welcome to wear shoes inside, we simply ask that they bring a clean, dry pair to change into upon arrival. This helps us keep the space welcoming for everyone and drastically reduces the need for deep cleaning after each event.

Outdoor Shoes & Cleaning Fees:

• Standard Conditions: $200
• Winter/Weather Conditions (when rain, snow, salt, or slush are present): $350

This reflects the cost of professional floor cleaning from the only local company in town equipped to bring their own professional machine.

If outdoor shoes are worn inside without prior discussion, the applicable cleaning fee will automatically be deducted from the damage deposit.

We appreciate your understanding in helping us preserve the cozy, upscale experience The Dancery is known for while making your event feel as special as it looks.

ALCOHOL / MIX

• Mixed drinks/wine/beer/cans all $9
• Standard mix (coke/diet/gingerale/cranberry/orange/club soda). Others available if arranged beforehand.
• Pre-set bar tab available with tickets when arranged beforehand.

Alcohol & Bar Service

• Alcohol is only permitted when using The Dancery’s licensed bartender.
• No outside alcohol is allowed under any circumstance.

If you have any special requests, please add them to the additional comment section to discuss.

FOOD

• All food must come from an AHS approved food vendor.

Cleaning Expectations

Light cleaning is included in the rental, but renters are responsible for:

• Bagging all garbage and placing it in designated bins.
• Removing all personal décor and equipment.
• Wiping down food/beverage surfaces.

All food, food serving trays, dishes, and anything else food related MUST be cleaned up and disposed of at the end of your event.

If using a catering company, we suggest also hiring a busser through them. The Dancery Inc is not responsible for clearing dishes/tables unless discussed beforehand. Bussers may be available for $20/hour with enough notice.

An additional $200 cleaning charge will be applied if the venue has not been left as it was when you arrived. Garbages must be tied and placed in the bins provided at the end of your event.

APPLICATION / PAYMENT

• Agreement must be completed and signed, and non-refundable deposit paid to confirm booking.

Booking & Deposit

• A signed contract and non-refundable deposit of $500 or 50% of the rental fee are required to secure your date.
• Remaining balance is due 30 days before the event.
• A refundable damage deposit (amount varies by event type) is due at the time of final payment. This deposit will be returned within 7 business days if no damage, excessive cleaning, or overtime charges apply.

100% of the Rental Fee total is due 3 weeks before the scheduled event or deposit may be forfeited.

• Cheques (corporate only) should be made payable to The Dancery Inc.
• EMT and Cash accepted.
• Credit Card payments will have an added processing fee charge of 3.5%.
• Receipts provided.

CANCELLATION POLICY

• Cancellations made more than 30 days in advance will receive a full refund of any amount paid beyond the non-refundable deposit.
• Cancellations made within 30 days of the event will forfeit all fees paid.
• Date changes may be accommodated at The Dancery’s discretion based on availability.

LIABILITY

• The consumption of alcohol is only permitted in accordance with the liquor laws of the Province of Alberta on The Dancery Inc grounds. The Dancery Inc is a Licensed facility with AGLC.
• The Dancery Inc will not be held responsible for any manner of loss or damage that may occur to the property or persons during the RENTER’S event.
• The RENTER is responsible for all of their materials and should take adequate security measures at their own discretion.
• Events oriented to minors must be adequately chaperoned by one or more responsible adults who will assume responsibility for meeting the terms of The Dancery Inc user policies.
• Ensure your private event is not open to the public and that all attendees are your guests. If this is a public event, a ticketing/tracking system of some sort must be in place.

DAMAGES

• If the RENTER causes damages to The Dancery Inc facilities, The Dancery Inc will assess the damages and the RENTER will be responsible for all costs of the repairs.
• The Dancery Inc will invoice the RENTER for the cost of the damages and the RENTER hereby agrees to pay the amount upon receipt of an itemized list of the damages and their cost to repair.
• RENTER/S are not permitted to hang items on the walls or from the ceilings, and any holes or tape residue is considered damage and will be charged as such. ABSOLUTELY NOTHING ON THE WALLS OR MIRRORS.
• Any damages to The Dancery Inc facilities will be charged back to the renter’s damage deposit, based on inspection that takes place during the final walkthrough.

GROUNDS / FACILITIES

• NO CONFETTI, GLITTER, BUBBLE MACHINES OR BUBBLES OF ANY KIND.
• No smoking or vaping within the facilities.
• The RENTER/S must abide by the occupancy load capacity.
• Illegal or dangerous activities that are potential risks for property damage are prohibited in The Dancery Inc facility.

The RENTER agrees to the following conditions:

• The RENTER, at the conclusion of the event, must ensure that ALL belongings are removed.
• All catered/food related garbage must be removed and not left overnight.
• If dirty dishes are left overnight for us to clean up in the morning, an additional $200 will be deducted from the damage deposit.
• If left in an unreasonable state, additional charges will incur as per commercial cleaning company quote at that time.
• The sound system and lighting are only available if included in your rental or as an add-on.
• Client or DJ may connect to the system; misuse or damage to AV equipment is the client’s responsibility.

PUBLIC EVENTS

• If this is a publicly advertised event, The Dancery Inc may require you to hire security, depending on the type and size of the event.
• If alcohol will be served, there must be a cost to enter. We are licensed as a Convention Center and there has to be some sort of ticketing process or admission to enter at the door. A public event with alcohol for sale cannot be an open door event without a barrier to enter.
• All ages are welcome even when alcohol is present. We are licensed as a Convention Center, not as a bar. You can choose to make your own event 18+. We do not have a person designated to work the door at your event. This may be able to be arranged at an additional cost, depending on the time frame.
• Public events require one bartender for every 50–75 people. If your event is expected to have more than 75 people, you must hire a second bartender.

MINORS

• Under absolutely no circumstances are minors to be left alone in the facility.
• An adult (25+) must be present at ALL times if the party is for a minor.

THE DANCERY INC - WAIVER

THIS DOCUMENT MUST BE PROPERLY COMPLETED AND SIGNED OR THE FACILITY WILL NOT BE AVAILABLE FOR USE BY THE RENTER. BY SIGNING THIS DOCUMENT, THE RENTER WAIVES CERTAIN LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE. RELEASE, WAIVER, INDEMNITY, WARRANTY AND ASSUMPTION OF RISK.

The RENTER hereby confirms and acknowledges that use of the Facility involves inherent risks and dangers including loss of property and damage to the property and the RENTER freely accepts and assumes all risks of the possibility of property loss and property damage or loss resulting there from.

In consideration of The Dancery Inc permitting the RENTER to rent the Facility, the RENTER agrees as follows:

The RENTER does hereby release, remise and forever discharge, and agrees to indemnify and save harmless The Dancery Inc, its executives, directors, employees and representatives (herein referred as “the Releasees”) from and against all claims, actions, costs, expenses (including legal expenses and costs on a solicitor and his own client basis) and demands made by anyone in respect of property loss or property damage or loss resulting here from, howsoever caused, arising out of or in connection with or during the use of the Facility and notwithstanding that the same may have been caused by, contributed to or occasioned by the negligence, breach of contract, breach of a common duty of care such as an occupier of premises, or otherwise, of or by the Releasees or any of them.
The RENTER waives any and all claims in respect of loss or damage to any property the RENTER has or may have in the future against the Releasees.
The RENTER agrees to assume all risks to property, both known and unknown, and all consequences, arising out of or in connection with the use of the Facility.
The RENTER, including its officers, volunteers, agents, employees, and invitees will adhere to all rules, regulations, policies and conditions regarding the Facility as exist from time to time.
This document is binding upon the successors and assigns of the RENTER. The RENTER has read this document and agrees to be bound by its terms.

The RENTER fully understands that it is compulsory and mandatory that this document be fully completed and signed as a condition precedent to the lease of the Facility.